Bilingual School Receptionist

A School Receptionist often acts as the first impression of a school, they must be friendly, warm and welcoming when assisting visitors, answering phone calls, and responding to inquiries from parents and students.
The role involves scheduling appointments and keeping track of student attendance, coordinating with Teachers, as well as administrative tasks such as handling correspondence, managing records, and maintaining school supplies.
School Receptionists are required to monitor visitors and handle sensitive information responsibly with discretion.
The role may also involve contact with parents, managing transportation arrangements, assisting with events and projects, scheduling parent-teacher conferences efficiently, and supporting enrollment and registration processes.
The overall role of a school receptionist is varied, and can also include other important duties such as ordering and maintaining school supplies and organising a variety of school events.
QUALIFICATIONS: High school diploma or GED; supplemented by minimum two (2) years previous experience and/or training that includes secretarial or clerical work, or any equivalent combination of related education, training and experience which provides the required knowledge, skills and abilities to perform the essential job functions.
Duties: * Provide administrative support to the Principal * Welcome visitors, provide them with necessary information and direct them to the appropriate person or location.
* Handle incoming phone calls, provide information, take messages and direct calls to the relevant staff members.
* Respond to inquiries from parents, students and the public, providing assistance and resolving issues whenever possible.
* Schedule appointments for students, parents and staff members, ensuring that calendars are organized and conflicts are minimized.
* Keep track of student attendance, ensuring accurate records are maintained.
They may also coordinate with teachers and administrators to follow up on absences and handle attendance-related matters.
* Assist with various administrative tasks, such as handling correspondence, filing documents, managing mail, and maintaining student records.
* Monitor visitors, implement visitor sign-in procedures and ensure the security of the school premises.
* Act as a liaison between students, parents, staff and administration, facilitating communication and ensuring smooth operations within the school.
* Handle sensitive information, such as student records and personal details which must maintain strict confidentiality.
* Manage school supplies, coordinate transportation arrangements, or assist with special events or projects.
* Assist in scheduling and coordinating parent-teacher conferences, ensuring that appointments are scheduled efficiently and providing necessary information to parents and teachers.
* Support the enrollment and registration process by providing information to prospective students and their families and collecting necessary documents.
* Order and maintain school supplies, such as stationery, forms, and other materials.
* Organize and support school events, such as assemblies, fundraisers, open houses, or parent information sessions.
* Establish a positive rapport with parents and students * Answer incoming calls * Compose and Distribute school weekly newsletter * Responsible for all reports and deadlines to maintain the school under compliance with the Department of Education and Corporate Tax Scholarships * Create School Calendar and Student Handbook yearly * General office duties; email, copying, faxing, mailing and filing * Assist the registrar with the student enrollment process \* Additional Duties may be assigned as needed * Knowledge of School management software a plus (Myschoolworx, square) * Bilingual a Plus Abilities: 1.
Requires extraordinary attention to detail and follow through to meet deadlines and commitments.
2.
Requires conscientious attention to detail and commitment to accuracy in all areas.
3.
Requires significant confidentiality responsibilities due to parent, student, and staff issues.
4.
Requires adhering to district and school policy, rules, and regulations.
5.
Requires adhering to all state and federal laws, rules, and regulations.
6.
Must demonstrate punctuality, good attendance, and strong work ethics in all areas.
Setting: * Education This Job Is: * A job for which all ages, including older job seekers, are encouraged to apply * Open to applicants who do not have a college diploma Work Remotely * No Benefits: * Paid time off after 90 days * Paid Holidays off after 90 days * Paid Thanksgiving break off, Paid Winter break off, Paid Spring break off, Paid Summer Break off.
* 12 PAID WEEKS OFF + Holidays after 90 days Schedule: * 8 hour shift Ability to commute/relocate: * DeLand, FL 32724: Reliably commute or planning to relocate before starting work (Required) * Work Location: In person This Job Is Ideal for Someone Who Is: * Dependable -- more reliable than spontaneous * People-oriented -- enjoys interacting with people and working on group projects * Detail-oriented -- would rather focus on the details of work than the bigger picture Job Type: Full-time Pay: $15.
00 per hour Expected hours: 40 per week Benefits: * Professional development assistance Schedule: * Monday to Friday Education: * High school or equivalent (Preferred) Experience: * Administrative Assistant: 2 years (Required) * Data Entry: 2 years (Required) * Customer Service: 2 years (Required) Work Location: In person