FINANCIAL SERVICES ANALYST

Requisition No: 825259 Agency: Department of Transportation Working Title: FINANCIAL SERVICES ANALYST - 55009049 Pay Plan: Career Service Position Number: 55009049 Salary: $44,771.
06 - $57,939.
02 Posting Closing Date: 03/19/2024 Total Compensation Estimator Tool STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION JOB POSTING DESCRIPTION 522/Financial Services OPEN COMPETITIVE CAREER SERVICE CONTACT PERSON: Cassie Hyatt CONTACT EMAIL ADDRESS: Casandra.
hyatt@dot.
state.
fl.
us ANTICIPATED BI-WEEKLY HIRING SALARY: $2,069.
37 Working for the State of Florida is more than a paycheck.
The State’s total compensation package for employees features a highly competitive set of employee benefits including: Health insurance (over 90% employer paid) $25,000 life insurance policy (100% employer paid) Dental, vision and supplemental insurances State of Florida retirement package Generous vacation and sick leave 10 paid holidays a year Career advancement opportunities Tuition waiver for public college courses Training opportunities Flexible work schedules and telework (for designated positions) Employee Assistance Program (EAP) Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system! For additional benefit information available to State of Florida employees, go to https://www.
mybenefits.
myflorida.
com/ SPECIAL REQUIREMENTS: You may be required to provide your Social Security Number to conduct required verifications.
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.
THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES.
QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.
In accordance with Section 110.
112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities.
Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided.
Please contact the Florida Department of Transportation’s Human Resources Office located at 605 Suwannee Street, Tallahassee, Florida 32399, or call (850) 414-5300 for assistance.
POSITION DESCRIPTION: Analyzes and monitors vouchers throughout payment process; follows up with correction and timely re- submittal of rejected vouchers from Department of Financial Services (DFS).
Analyze management reports on invoice compliance rates, late or rejected invoices, and interest payments.
Prepares detail analysis of errors by reviewing the transaction and/or follow up discussions with the audit staff and the Comptroller’s Office.
Reconciles discrepancies between payments recorded in the Department’s records and the Department of Financial Service’s records and process required adjustments.
Analyzes carry forward encumbrances quarterly.
Assist with the planning and processing of fiscal year end transactions, and other year-end activities, including the analysis of errors noted and correctives actions.
Processes canceled checks, budget restorations, and requests for duplicate payments.
Reviews reports on contract payment processes.
This includes tasks such as: performing periodic review and analysis of operations to ascertain adequacy of internal controls and timely and accurate operational efficiency, compliance with statutes, administrative codes, procedures and policies.
Coordinates with payment auditors to ensure that vendor invoices are processed timely and in compliance with established policies and Florida Statutes.
Review and interpret procedural questions/issues relating to the payment of invoices with district and central office personnel, and the State Comptroller’s Office.
Develops internal controls to ensure compliance with audit and inspection reports.
Performs audits of cost center purchase card programs.
This includes tasks such as: coordinating and scheduling the audits; performing audit steps to include report analysis, record and related source data examination and tests an operations evaluation to detect inadequate controls and unusual or significant trends; establishing audit files and preparing work papers in sufficient detail to reveal nature and extent of work performed and to substantiate findings and recommendations; and preparing audit report drafts and participating in audit report discussions with responsible personnel.
Audit and processes contract/written agreement payments, utility invoice transmittals, right of way invoices, purchasing card transactions, travel and individual reimbursement vouchers, and MyFloridaMarketPlace (MFMP) for accuracy, completeness, and compliance with Florida Statutes, Florida Administrative Code, directives, policies, procedures, and generally accepted accounting principles.
Audit travel expense reimbursements for compliance with Florida Statute 112.
061 and Department Guidelines.
Ensure that all necessary documents, approvals, signatures and mission critical documents are obtained.
Provide customer service to internal customers and conduct periodic training on travel guidelines.
Audit and process purchasing card charges daily in compliance with Purchasing Card Procedure 350-030-010-f, by verifying and validating approved transactions for payment in the Florida Accounting Information Resource (FLAIR) system and applying credits against the same account code and category.
Audits and processes Right of Way court deposits, orders of taking, land payments and moving expenses.
Verifies payments are in accordance with applicable Florida Statutes and rules and regulations of Department of Transportation.
Resolves contract/invoice issues and/or discrepancies with project managers.
Provides assistance/training to project managers and consultants concerning the agency’s invoicing procedures and invoice formats.
Provides information to project managers with detailed contract payment information as requested using Department financial reporting resources.
Creates designs, coordinates and provides training for District employees.
This includes invoice processing, purchasing card processing, travel policies and procedures, cash receipts, timesheet completion and approval as well as any other training in the disbursements/accounting/financial field determined necessary by management or requested by the employees.
KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of and ability to use general office equipment.
Knowledge of Microsoft Word and Excel.
Knowledge of office procedures and practices.
Knowledge of basic filing practices.
Skilled in performing work that requires a high level of attention to detail.
Skilled in good customer service.
Ability to organize and file materials.
Ability to use a personal computer and email.
Ability to research unidentifiable invoices/documents.
Ability to sort, distribute andmaintain fiscal records.
Ability to follow oral and written instructions.
Ability to establish and maintain working relationships with customers.
Ability to work in a team environment with shared tasks.
Ability to perform basic arithmetic calculations.
Knowledge of accounting principles, practices and procedures.
Knowledge of an accounts payable system and payment processing.
Ability to work independently and prioritize work assignments to meet deadlines.
Ability to communicate effectively orally and in writing.
Skill in auditing.
Knowledge of contract terminology and statutory regulations.
Skilled in organizing records, handling multiple tasks, and handling interruptions.
Ability to analyze and interpret accounting data, applicable rules, regulations, policies and procedures.
Ability to deal with internal and external customers in a prompt, professional and courteous manner.
Ability to review documents for accuracy and completeness.
Ability to work timely and accurately under pressure and handle difficult situations.
Skilled in designing and conducting training courses.
Ability to plan, organize and coordinate work assignments.
Ability to utilize problem solving techniques.
Ability to analyze transactions and reconcile accounting records.
Ability to record, create and document accounts payable practices into written electronic and professional quality reports and procedures.
Ability to create and maintain spreadsheets that track and graph data and produce professional quality reports.
Ability to analyze, evaluate and test accounts payable system including making process and system improvement recommendations.
Ability to provide on-the-job training on accounts payable auditing, processing and systems.
REQUIRED LICENSURE/REGISTRATION/CERTIFICATION: N/A OTHER JOB RELATED REQUIREMENTS: Due to the nature of this position, incumbent is required to respond to emergencies.
MINIMUM QUALIFICATIONS: A bachelor's degree from an accredited college or university and two years of accounting experience.
Professional accounting experience can substitute on a year-for-year basis for the required bachelor's degree.
As a CANDIDATE, you may be required to provide documentation (i.
e.
HIGH SCHOOL DIPLOMA OR EQUIVALENCY, college transcripts, ETC.
) to verify meeting these Minimum Qualifications.
THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES.
If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St.
Petersburg, Florida 33708.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735).
Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace.
All employees are subject to reasonable suspicion drug testing in accordance with Section 112.
0455, F.
S.
, Drug-Free Workplace Act.
VETERANS’ PREFERENCE.
Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.
Certain service members may be eligible to receive waivers for postsecondary educational requirements.
Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.
Veterans’ Preference documentation requirements are available by clicking here.
All documentation is due by the close of the vacancy announcement.